Privacy policy

1. Commitment to Privacy
Rotorua Triathlon and Multisport respects your privacy and complies with the New Zealand Privacy Act 2020.

2. The Personal Information We May Collect
We may collect personal information when you:

• Register for events

• Apply for membership

• Subscribe to newsletters

• Contact us through forms, email, or phone

Information collected may include:

• Name

• Contact details (email, phone, address)

• Date of birth

• Emergency contact details

• Medical or health information (for event safety purposes)

3. Why We Collect Your Information
We collect your information to:

• Process memberships and event registrations

• Communicate important event information

• Ensure safety during events (e.g. in case of medical emergency)

• Send club news and updates (only if you have subscribed)

4. How We Store and Protect Information
We store your information securely and take reasonable steps to protect it from unauthorised access, use, or disclosure. However, no internet transmission can be guaranteed as fully secure.

5. Disclosure of Personal Information
We do not sell or rent your personal information. We may share your information with:

• Event partners or service providers (e.g. timing services, safety teams)

• Emergency services, if required for your safety

• Payment processing providers (only for payment transactions)

Any third parties we engage are required to handle your data securely.

6. Access and Correction
You have the right to access your personal information and request corrections. To make a request, please contact us at: [Insert Contact Email].

7. Cookies and Website Analytics
Our website may use cookies and third-party analytics tools (e.g. Google Analytics) to monitor site usage and improve user experience. This data is aggregated and does not identify individuals.

8. Retention of Information
We retain personal information only as long as necessary for our activities, legal requirements, and your safety during participation.

9. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be published on our website.

10. Contact
If you have any questions or concerns about your privacy or this policy, please contact us at: info@rats.org.nz.